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Congresses

Procedure for CME Accreditation of Congresses

Guiding principles

Four guiding principles, if practiced by all parties to CME presentations, can limit the introduction of bias in the CME setting. These are:
  1. CME is conducted for the education of the audience (physicians and other health workers) and, by extension, for the benefit of their patients. It promotes the dissemination of knowledge, skills, and more effective care.
  2. CME programmes should be objective and, where legitimate differences or contrasting views exist, balanced.
  3. Presentations must give a balanced view of therapeutic options. Faculty use of generic names will contribute to this impartiality.
  4. The information presented at CME activities must be unbiased. Disclosure of any potential conflicts of interest or any other potentially biasing factors must be presented to the audience. Disclosure should help participants to make judgments about potential bias.

Procedures

  1. The following details are required for submission to the accreditation Committee:
    • Title, date(s) and venue of event
    • Duration of activity
    • Scientific programme with details of speakers and titles of sessions
    • Details of any commercially sponsored sessions
      This information should be sent to the EACIC Secretariat (at the EACIC e-mail address: eacic@ulb.ac.be)that will prepare an Acknowledgement Form, confirming the details of the event.
  2. The scientific programme and other information will then be forwarded to the EACIC external reviewers for consideration.
  3. EACIC will review the programme and seek clarification where necessary.
  4. Commercial sponsors or those organisations providing unrestricted educational grant(s) should be listed in the program
  5. Accreditation is confirmed in writing to the applicant once all requirements have been met and EACIC has given formal approval.
  6. A text will also be provided for the scientific programme, advising delegates of the CME nature of the event, and on how to obtain their certificates. The EACIC logo can also be printed on other materials that advise participants of the accredited nature of the activity.
  7. An invoice for the accreditation fee is forwarded at this point to the applicant. The congress accreditation fee depends on a number of factors: the number of attendees, the location and the length of the congress. The accreditation fee covers the time of both the review process and liaison with the applicant by the EACIC Secretariat, and the monitoring of the event.
  8. A template Evaluation Form is prepared and provided to the organiser of the congress. This form is a CME requirement and is part of the ongoing feedback process to continually review and improve the quality of educational meetings. The form only concerns scientific sessions.
  9. Once the applicant has confirmed the accuracy of the evaluation form, it is formally submitted to EACIC for approval. Once approval has been given, the EACIC Secretariat forwards this to the congress organiser, for reproduction and distribution to delegates with their congress materials.
  10. A certificate template is also prepared. The EACIC Secretariat will process this either at the congress or subsequently by mail or Internet, in response to the completed evaluation forms received from delegates.
  11. A report of the collated evaluation forms received from the delegates will be provided to the organisers in order to help them evaluate the success of the meeting and to consider possible improvements to the future quality of sessions.
  12. Satellite symposia of the congress scientific programme would not be included in the congress application.

Distance certificate distribution

  • In general, delegates send to the EACIC secretariat their completed evaluation forms and receive in exchange their CME certificate.
  • Participants can complete the Evaluation Form on the EACIC website. (http://www.eacic.eu) A certificate will then be sent automatically to them.


On-site certificate distribution

The Congress Organizer may be asked to provide a stand space free of charge for this purpose, the stand space needs to be 3m x 4m and ideally be situated near to the Scientific Secretariat. To assist accreditation, the organiser may be also asked to provide details of delegate name, contact details and delegate number on a disc.

A CME stand is provided, where delegates can obtain their certificates in exchange for their Evaluation Forms. Information on CME, how it is developing in Europe and its relevance to doctors is also available.

Steering Committee

Chairman: Prof. J. Mendlewicz (Belgium)
Secretary: Dr D. Souery (Belgium)
Members: J. Jauniaux (Belgium-EC), Prof C. Altamura (Italy) and Prof. J. Zohar (Israel)

External referees

Prof. M. Bourin (France), Prof. E. Griez (The Netherlands), Prof. Y. Lecrubier ✝ (France), Prof. D. Marazziti (Italy), Prof. H.J. Möller (Germany), Prof. S. Ögren (Sweden), Prof. M. Pandolfo (Belgium), Prof. S. Stahl (USA), Prof. M. Trimble (UK), Dr. Isabelle Massat (Belgium), Dr. Luc Staner (France), Prof. Stephan Claes (Belgium).

European Accreditation Committee in CNS (EACIC)
Association internationale à but scientifique
Office: Laurence Reichelt
47 avenue Jacques Pastur

1180 Brussels
Belgium
Mobile telephone number: +32 479 987440

eacic@ulb.ac.be