European CME accreditation for satellite symposia or sponsored stand-alone meetings in CNS
Applications for satellite symposia or sponsored stand-alone meetings should be made by the activity organiser, or a member of the scientific programme, or the agency, or the professional congress organizer (PCO) who must complete the relevant EACIC application form.
The following procedure should be followed by applicants for satellite symposia and stand-alone meetings:
- Applicants are asked to submit an outline plan containing details of the learning objectives for the meeting, speakers and topics.
- This information, together with the EACIC application form for satellite symposia or standalone meetings should be sent to the EACIC secretariat for review by the EACIC committee:
- Title, date(s) and venue of event.
- Duration of the activity.
- Learning objectives.
- Programme and speakers (including current affiliations).
- Abstracts from presentations and/or speaker slides.
- In both title and content, the rules of fair balance and absence of brand names must be observed.
- The EACIC secretariat will send the applicant an acknowledgement of receipt and, if the programme is eligible for accreditation, will prepare an offer for the CME accreditation of the programme.
- The accreditation fee depends on a number of factors such as: the number of attendees, the location and the duration of the activity. It also takes into account the time taken for the review process, the liaison with the applicant, and monitoring the event (this includes providing and analysing the evaluation forms, the feedback report, emailing certificates, and the permanent availability of the EACIC secretariat etc.).
- When the applicant has agreed to the terms, the invoice for the accreditation fee is forwarded.
- The EACIC committee will review the content and make any requests for modification of title(s) and/or content, based on the reviewer’s evaluation, to ensure scientific and educational quality, fair balance and appropriate use of generic names.
- Once all the requirements have been met (conform to the CME guidelines) and the EACIC has given formal approval, the applicant will receive a written confirmation of the accreditation from the EACIC secretariat and the number of CME credits will be allocated.
- The EACIC Evaluation and Accreditation System are then set in motion and the applicant will receive a template evaluation form. This is a CME requirement and is part of the ongoing feedback process to continually review and improve the quality of educational activities. The form only concerns sessions and must be filled in online by each delegate requesting the activity CME credits (see tab ”How to claim your CME credits” for more information).
- Once the applicant has confirmed the accuracy of the evaluation form, it is formally submitted to the EACIC for approval.
- The EACIC also provides the applicant with the following information to be copied and distributed to the delegates attending the satellite symposium or the stand-alone meeting (in the activity digital or printed communication materials):
- A text advising delegates of the CME nature of the event.
- An introductory slide that can be used by the chairman.
- A document explaining to participants how to obtain the CME credits, including the deadline and the activity verification code (an access code to verify their participation in the activity).
- A short sentence mentioning the accreditation.
- The EACIC logo.
- From the start of the first day of the activity, participants requesting CME credits are required to complete the online evaluation form on the EACIC website www.eacic.eu (in the tab “Claim your CME credits”). The evaluation form is online from the first day of the activity until the date communicated to the applicant (usually up to two months after the end of the activity).
- After the deadline, the organisers will receive a report of the collated evaluation forms received from the delegates, which will help them assess the success of the activity and to consider possible improvements to the future quality of the programme and the sessions.